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Meetings
WivenLLM records a meeting, transcribes it locally and produces a structured report. The transcript is then added to the documents in the workspace: the meeting becomes searchable like any other document.
The sequence
1. Save
A record button is located in the chat input bar. Pressing it once starts microphone recording, pressing it a second time stops it. The elapsed time is displayed during recording.
The recording is cut up as it happens rather than kept in one block in memory, which allows long meetings to be held without incident.
2. Transcribe
When stopped, the audio is placed in the workspace and transcribed. The transcription runs on your infrastructure : no audio data is output, and no API key is required.
Allow a few minutes for a long meeting. The file is automatically named based on the date and time.
3. Produce the report
Once the transcript is ready, the instruction is pre-filled in the input area. A simple sending transforms the transcript into a structured report: participants, decisions, actions to be taken.
4. Ask later
The transcription becomes a workspace document, indexed like the others. So you can come back to it weeks later:
«"What was decided regarding the budget at the meeting on the 12th?"»
Who can register?
The save button is only visible for accounts administrator And administrator. Submitting a document to a workspace requires these rights, and the button follows the same rule rather than offering an action that would fail.
A user with a standard role therefore cannot see the button. To open the record for them, they must be granted the manager role. → Users and roles
Transcription quality
It depends directly on the recording, and it is the factor that determines the quality of the report:
| Condition | Effect |
|---|---|
| Microphone close to the speakers | Good result |
| Laptop computer in the center of a table | Uneven results, distant voices poorly captured |
| Several people speaking at the same time | Confusing or lost passages |
| Background noise, poor quality video conferencing | Significant deterioration |
Three habits that change everything: bring the microphone closer, ask the participants not to interrupt each other, and announce the names at the beginning — the transcription does not distinguish the speakers, but an initial round of introductions gives the model something to assign them later.
Best practices
Save in the relevant workspace. The transcript will remain there as a document: a client meeting in the client's space, an internal meeting in the team's space.
Proofread before broadcasting. A report produced from an imperfect transcription contains approximations. It is an advanced draft, not a final document.
Check the decisions and the amounts. against the transcription itself: it is accessible as a document, and that is the source.
Inform the participants. Recording a meeting requires that those present be notified. Depending on the context and the people involved, consent may be required—this is your responsibility, not the tool's.
Import an existing record
You do not have to record from the application. An existing audio or video file — video conference recording, dictaphone, voice message — can be imported like any other document and undergoes exactly the same processing: local transcription, then indexing.
What it replaces, and what it doesn't replace
It replaces taking manual notes during the meeting, and reviewing a recording to find a passage.
That doesn't replace it a secretary of the meeting for a formal body — board of directors, assembly, deliberative body — where the accuracy of the minutes is legally binding and where the attribution of statements must be certain.