{"id":7476,"date":"2026-08-19T19:10:08","date_gmt":"2026-08-19T19:10:08","guid":{"rendered":"https:\/\/www.wiven.ai\/wiven-llm\/docs\/administration\/utilisateurs\/"},"modified":"2026-08-19T19:10:08","modified_gmt":"2026-08-19T19:10:08","slug":"utilisateurs","status":"publish","type":"wvn_doc","link":"https:\/\/www.wiven.ai\/en\/wiven-llm\/docs\/administration\/utilisateurs\/","title":{"rendered":"Users, roles and organizations"},"content":{"rendered":"

Users, roles and organizations<\/h1>\n
\n

Two operating modes<\/h2>\n

Single user<\/strong> (by default)<\/em>. A single person, protected if necessary by
\na unique password. This is the desktop application mode.<\/p>\n

Multi-user<\/strong>. Named accounts, roles, shared spaces, and more.
\nInvitations, a usable event log. This is the required mode for a
\norganization.<\/p>\n

Toggle:<\/strong> Settings \u2192 Security \u2192 Enable multi-user mode<\/code>. THE
\nThe account that performs the switch becomes the administrator. The operation is not
\nreversible from the interface<\/strong> \u2014 Make a backup first.<\/p>\n

\n

The roles<\/h2>\n\n\n\n\n\n\n\n\n
Role<\/th>\nCan do<\/th>\n<\/tr>\n<\/thead>\n
Administrator<\/strong><\/td>\nEverything: instance configuration, providers, users, agents, security, logs<\/td>\n<\/tr>\n
Administrator<\/strong><\/td>\nCreate and administer workspaces, manage their members, invite users. No instance configuration required.<\/td>\n<\/tr>\n
User<\/strong><\/td>\nUse the spaces he is a member of, manage his own conversations and personal settings<\/td>\n<\/tr>\n
Guest<\/strong><\/td>\nLimited and temporary access to designated areas<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Good practice:<\/strong> Limit the number of administrators. A Manager role
\nsufficient for the vast majority of management needs, and it does not provide access
\nneither the suppliers' keys nor the configuration.<\/p>\n

\n

Create accounts<\/h2>\n

Direct creation.<\/strong> Settings \u2192 Users \u2192 New user<\/code> : identifier,
\nInitial password, role.<\/p>\n

Invitation.<\/strong> Settings \u2192 Invitations<\/code> generates a one-time use link. The
\nNo one chooses their password upon acceptance \u2014 the administrator does not
\nNever know. This is the preferred method.<\/p>\n

Suspension.<\/strong> A suspended account can no longer log in, but its
\nconversations and his contributions remain. Prefer suspension to
\ndeletion when it is necessary to keep a history.<\/p>\n

\n

Access to workspaces<\/h2>\n

In multi-user mode, A user only sees the spaces they are in.
\nmember<\/strong>. Other people don't exist for him.<\/p>\n

Members are managed from the space settings, tab Members<\/strong>, Or
\nfrom the space administration for an overview.<\/p>\n

Administrators and managers can see all spaces.<\/p>\n

\n

Organizations<\/h2>\n

A organization<\/strong> groups users and spaces under the same
\nentity. Useful when a single instance serves multiple entities: subsidiaries,
\nautonomous services, clients of a service provider.<\/p>\n

What an organization stands for:<\/p>\n